Content OSTeam handbook

Use this when you need the right asset, draft, or review decision fast.

The system exists so the team stops hunting through Drive and Slack. Search first, use the strongest asset, check the preview, and keep work tied to the source doc.

Find an asset

  1. 1Open Assets.
  2. 2Start with Best picks and Recent.
  3. 3Search by person, campaign, client, text on screen, or use case.
  4. 4Open the asset, confirm it fits, then use the original file.

Turn a source into drafts

  1. 1Open Sources.
  2. 2Pick the source doc.
  3. 3Work through the priority queue: X Article, LinkedIn Carousel, Free-value LinkedIn post, Infographic, Walkthrough Clip, then Lead Magnet Push.
  4. 4Write the platform copy, attach the shared asset, then save.

Review work

  1. 1Open Inbox.
  2. 2Approve what is ready.
  3. 3Send unclear work back with a short reason.
  4. 4Use comments and Review history to see who changed what and why.

Schedule content

  1. 1Only schedule approved drafts.
  2. 2Check the preview before sending.
  3. 3If a preview looks wrong, fix the platform copy or attached asset first.
  4. 4After scheduling, the draft stays linked to its source doc.

What the labels mean

Your name
Pick the active person before editing so comments, saves, and approvals show the right owner.
Best picks
Use these first. These are the strongest assets for team work.
Good options
Usable assets that may need more judgment before posting.
Archive only
Keep for reference. Do not use unless there is a clear reason.
Preview unavailable
The card cannot show a preview. Open the asset or ask Aryan to re-upload it.
Comments
Use these for feedback, questions, and decisions on a draft.
Review history
The notes and decisions attached to a draft.
Source doc
The original idea or document the drafts come from.

Rules

  • Do not use Archive only assets for public posts unless Aryan asks.
  • Do not schedule a draft if the preview is wrong.
  • Do not edit under the wrong name.
  • Do not upload random personal files into the library.
  • Do not rename files outside the system after they have been used in a draft.

Who is using Content OS?

Pick your name so drafts, comments, approvals, and Slack updates show the right owner.